FAQs

Labels & publishers

ABOUT

What is YookaMusic?

YookaMusic simplifies music licensing by bringing together those who need music (Licensees) and those who offer music (licensors) to allow the use of upcoming and hit music for any kind of production: films, television programs, video and computer games, advertising campaigns, mobile phones or websites. YookaMusic is non-exclusive and welcomes any music owner who wants to offer music and sell licenses.

ACCOUNT

Why register and set up an account?

We have to know who you are in order to protect the rights of the Labels (you), Licensors and our rights. Setting up a Licencee account is free. By creating an account, you will have access to various services such as downloading music previews, purchasing license(s), creating Project Managers, posting Job postings and Opportunities

COMMENT / COMPLAINT

Something wrong with the music?

Have you found music that is owned by somebody other than the Licensor claiming to own it? Please let us know.

JOB POSTING

What is a Job Posting?

An announcement posted by a company to find a composer (member of the YM Network) in order to produce custom music. Every composer with a profile that corresponds to a Job Posting will automatically be notified by e-mail. This service is reserved to members of the YM Network only

LICENSE

What is a license?

Music is licensed to Licensees, not sold. The “license”, “license agreement” or “synchronisation license” is the contract that allows the Licensees to reproduce your music in a synchronised way with their productions. Without a license, reproducing your music in a synchronised way with a production is illegal.

What does the license cover?

The license covers all costs normally paid by Licensees.

What does the license not cover?

The license does not cover public performances royalties, which are normally paid to you by the broadcaster, distributor or manufacturer.

How long is the license valid?

The term of the license is mentioned in the license agreement. It varies depending on the type of production (uses).

Does the rate for a license vary depending on the production type (use)?

Yes. The price for a license is calculated based on how the music will be used (production type). Please check our standard rates regarding this matter.

With whom will we sign the license agreement?

The license agreement is between you and the Licencee, or between the Licencee and us if your music is published by United Copyright SA, our music publishing company.

Can we sell an exclusive license to our music?

Sure. The Licensor (you) decides whether or not they agree to sell exclusive licenses for their music. Before a Licencee purchases a license, we tell them if an exclusive license is available. If they purchase such a license, the music will be permanently removed from the site.

Can we decide on the price of a license for our music?

No. We decide on the license prices for each usage type, and this takes into account the market price for this type of license.

Do we get our own copy of the license agreement?

Yes. As soon as we have received payment from the Licencee, you will receive an e-mail with a link to view and/or print your copy of the license agreement.

LICENSE ON REQUEST

What is the License On Request?

The License On Request is a unique system that allows you to enter into a negotiation with the Licensees for the part of your catalogue which is not pre-cleared (typically your hits).

How can we place our music under the system of Licence On request?

During the submission process at the step “license”, you will find a license called “Licence On request”.

Can our entire catalogue be under the system of License On request?

No. Only a maximum of 10% of your catalogue can be under this system.

Do we have to apply the same price policy on YookaMusic as the one we apply offline?

Yes. You have to apply the same pricing policy under the system of License On Request as the one you apply offline to your existing and potential customers. Otherwise, it would be disloyal for us ?… Please bear in mind that we do not charge you with a monthly or annual flat fee to host your catalogue on our servers.

Can we invite a Licencee to negotiate license agreements directly with us / outside of YookaMusic?

No. You cannot invite Licensees – and/or accept invitations from Licensees – to negotiate and/or conclude license agreements with Licensees directly in order to bypass the system of License On Request. This would be illegal and could expose you to potential prosecutions from us?

MISCELLANEOUS

Can one of our artists be in the “In the spotlight” section without being a member of the YM Network?

Sorry, but this section is reserved for members of the YM Network only.

Can on of our artist answer Job Postings without being a member of the YM Network?

Sorry, but this service is only for members of the YM Network.

OPPORTUNITY

What is an Opportunity?

Announcements posted by companies for the music community to describe their projects and types of music they are looking for. Each music owner will have then the chance to submit relevant music directly to them.

OWNERSHIP / EXCLUSIVITY

Do we retain the ownership of our music?

Yes. You retain 100% ownership of your music.

If we submit our music to YookaMusic, can we still do other things with it?

Definitely. Your collaboration with us is non-exclusive and is not restricted in any way to what else you may want to do with your music, including posting it on other non-exclusive platforms like ours.

PREVIEW / DOWNLOAD

Can Licencees download a preview version of our music?

Yes. Licensees who have registered on the site can download a preview version of your music before purchasing a license. This will be a low resolution .mp3 quality version to prevent any commercial use.

Who compresses our music for the previews?

We automatically create .mp3 versions of your music when it is uploaded.

PRICE POLICY

How much is a license sold for?

The price of a license is calculated based on how the music will be used and may also vary from one track to another (hit and non-hit). The pricing policy is available here. For the part of your catalogue which is not pre-cleared, we have developed a unique system called “License On request” which allows the Licensees to enter into a negotiation with you. For more info go to “License On request”.

What is your price policy?

The price of a license is calculated based on how the music will be used and may also vary from one track to another (hit and non hit). The pricing policy is available here. For the part of your catalogue which is not pre-cleared, we have developed a unique system called “License On request” which allows the Licensees to enter in negotiation with you. Fore more info go to “License On request”.

REVENUES

What are your commission rates?

Our commission rates per license sold are as follows:

Under 5.000 EUR VAT excl. 30%
Between 5.001 and 10.000 EUR VAT excl 25%
Between 10.001 and 25.000 EUR VAT excl 20%
Between 25.001 and 50.000 EUR VAT excl 15%
Above 50.001 EUR VAT excl 10%

Will you tell us when our music is licensed?

Yes. Every time a license is sold for your music it will be mentioned in your account. You will also receive an e-mail from us.

When do you pay for the sale of licenses?

We pay you for the licenses we have sold for your music within 30 days of each three-month period ending on 31 March, 30 June, 30 September and 31 December.

How do you pay for the sale of licenses?

We pay you via your PayPal account or regular bank account.

Do you pay each right holder separately when there are co-owners?

No. The entirety of the income is paid by us to you. It is your responsibility to ensure that you properly pay any person or entity for any or all rights to use the music, included but not limited to composer(s), author(s), publisher(s), artist, master owner(s) and potential third party licensors. But we have created a unique system that allows you to generate payment orders to each of your right holders?

Will we get a statement with our income?

Yes. If we sell licenses to your music, you will receive a detailed statement with your payment. You can also monitor your statements via your account.

Will we receive performance royalties?

The majority of the uses of your music will entitle you to performance royalty payments from your respective performing rights society.

SUBMIT MUSIC

One of our artist did a cover of a music track. Can we submit it to YookaMusic?

You are not allowed to submit covers unless their copyright is in the Public Domain. The music you submit to YookaMusic must be your entire propriety and/or property licensed to you under an express written agreement which entitles you to submit it to YookaMusic.

One of our artist did a re-recording of music from the Public Domain repertoire. Can we submit it to YookaMusic?

Yes, as long as you are absolutely sure that the copyright is effectively in the Public Domain. During the submission process at the step “license”, you will find a license called “Public Domain – Copyright only” which is dedicated to license music whose copyright is in the Public Domain.

Can we post our entire catalogue at once on YookaMusic?

Yes. You can get a free FTP account that allows you to upload your entire catalogue at once.

What do we need to do to submit our music?

You need to create a Licensor account and accept our Licensors – Terms & Conditions.

What are the criteria to submit music to YookaMusic?

The music you submit to YookaMusic must be your propriety and/or licensed to you under an express written agreement entitling you to submit the music to YookaMusic.

What type of music can we submit?

Vocal and instrumental music (even solo instrument or a cappella) from any conceivable genre, period or language as long as it is your property and/or property that is licensed to you under an express written agreement.

What is the audio quality requirement for submission?

All music must be submitted in broadcast quality, .wav/.aiff, 16-bit, 44.1 Khz, stereo. Mp3 format is not allowed, regardless of the quality of the audio compression.

Why do we have to give you so much information when we submit music?

Licensees must send a music cue sheet to the performance rights societies (PRS) when they use music in their productions. The music cue sheet includes the detailed credits of the music – the information you gave us – that will be used by the PRS to pay you and the potential music co-owner(s). This information will also be mentioned in the license agreement between you and the Licensees. Therefore, it has to be done professionally.

Can we submit alternate versions of our music?

Yes. Having sub-versions of a music track definitely widens the possibility of uses. Therefore, we strongly encourage Licensors to submit alternate versions. Alternate versions could be the playback version of a song, remixes, flash loop(s), loop(s) and various lengths of the music (i.e.5″, 10″, 20″, 30″, 1′ and 4′).

Can we submit music that has co-owner(s)?

Music with co-owners can be submitted only if the co-owner(s) allow you to do so under an express written agreement. This includes those who possess rights to the master and/or the publishing.

Can we submit music that contains samples?

If you use music samples and/or sound libraries that are copyrighted, you must be fully authorised by the owners of the samples and/or the sound libraries to use them in your music and submit them to YookaMusic.

What are our responsibilities for the music we submit?

Music is copyrighted. If you submit music that is either not your property and/or property that is not licensed to you, contains uncleared music samples or if your submission in any way infringes on the rights of another person or entity, you are fully responsible for the consequences as you are indemnifying us and the Licensees.

How do we know that our music has been received?

If the submission process has been done correctly, you will receive a confirmation e-mail from our catalogue department.

How do we know that our music has been accepted?

You will receive a confirmation e-mail from our catalogue department.

Who decides whether our music gets accepted or not?

Our catalogue managers who have extensive experience in music production.

Can we appeal if our music is not accepted?

Unfortunately, no. The decision of our catalogue managers to accept or refuse music is final.

Can we have our music removed from YookaMusic?

Of course. At any time, you may notify our catalogue department of your decision to remove all or some of your music from the site.

We have a period of 10 days from the date we receive your request to remove your music from our search engines. This will ensure that no licenses are sold for your music after this period.

However, if a Licencee has placed your music in their Project Manager before your request to remove music, this Licencee will be notified within 10 days from the date we have received your request of the imminent removal of your music from the site. This Licencee will have an extra period of 28 days to proceed with the purchase of a license for your music.

At the end of this 28-day period, your music will be permanently and completely removed and no further licenses sales will be authorised on the site.

Why does the removal process of our music take so long?

Usually, your music will be removed from the site within a few hours after your request, except if one or more Licencee have added this music to their Project Manager. It would not be professional to remove it without notifying the Licencee first whose intention was to license it.

USE

Can we apply use restrictions to our catalogue?

Yes. You can apply product and sector restrictions, as well as ban the sale of licenses for the territory(ies) of your choice. Before a Licencee purchases a license, they will be told when use restrictions apply to your music.

How can our music be used?

In many ways, including: features and short films, TV production, radio production, animation production, computer and video games, advertisements, websites, promotional/educational/training CD-ROM, DVD and video, trade exhibitions, corporate presentations and any other production such as home movies posted on user generated content websites (i.e.: YouTube, DailyMotion. NetLog, etc.).

Do we get to approve where and when our music can be used?

No. The Labels & publishers – Terms and Conditions allow us to sell licenses for your music to any Licencee for any use.

Can Licencees shorten the length of our music?

Licensees can shorten the length of your music as necessary to use in their productions.

Can Licencees integrate our music in the soundtrack (CD) of their productions?

Yes. Licensees can integrate your music in the soundtrack (CD) of their productions.

If a Licencee integrates our music in the soundtrack (CD) of their production, do they have to pay me royalties?

The distributor or manufacturer of the soundtrack (CD) should pay you a royalty fee, which usually amounts to 100% of the statutory rate and no less than 0,10 euro per track and per copy of the soundtrack CD released.

Can Licencees integrate the music in the trailers of their productions?

Yes. Licensees have the right to use and perform your music in connection with trailers, adverts and promos used to advertise and publicise their productions.

Can Licencees share our music with others?

No. Music is copyrighted and can only be used within the scope of the productions for which they purchased a license. Sharing the music with others is illegal.

Can Licencees send our music to just anybody?

No. The music that Licensees download from the site may only be sent to person(s) directly related to their productions.

Can the Licencees use our music in another one of their productions?

No. Licensees can only use the music for the production for which they bought a license. Using this music in another one of their productions is illegal.

YOOKA MUSIC NETWORK (YM Network)

What is the YM Network?

The YM Network is an international network of composers to which audiovisual professionals can appeal when they want to have some original music created for their projects. Our goal, with the creation of the YM Network, is to reinforce or develop the reputation of composers and their music, but also to help them to find jobs.